---
title: "Create Agreement Purchase Requisitions"
slug: "create-agreement-purchase-requisitions"
updated: 2026-06-17T11:00:54Z
published: 2026-06-17T11:00:54Z
canonical: "it.ajman.ac.ae/create-agreement-purchase-requisitions"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://it.ajman.ac.ae/llms.txt
> Use this file to discover all available pages before exploring further.

# Create Agreement Purchase Requisitions

You can create purchase requisitions for agreements by following the steps below:

1. **Initiate new purchase requisition** by following the steps in ["**Create Purchase Requisitions**" article.](https://it.ajman.ac.ae/docs/create-purchase-requisitions-1)
2. Once you click on “**New**”, the page below will be displayed, where you need to add the following details:

- **Name:** Enter the name of the new purchase requisition (PR).
- **Department:** Select your office/college name.
- **Purpose:** Select “For Department”.
- **Requisitions Type:** Select "Agreements".
- **Select Requisition Sub-Type:** Choose one of the following requisition sub-types:
  - **Clinical Training Agreements with Hospitals**
  - **Memberships and Institutional Subscriptions**
  - **Accreditation Agreements**
  - **Academic Agreements**
  - **Consultancy Agreement**
  - **Professional Development & Training Agreements**

1. Once done, click on “**OK**". ![Image](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-L6RY8Y78.png)
2. Click on “**+ Add Line**”. This will create a blank row in the grid where you can enter the details for the new requisition line. ![Image](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-SOXGL7M6.png)

5.**Fill in** all necessary information for the requisition, then click “**Save**” once all required fields are completed. ![Image](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-6UXISI7M.png)

- **Item Number:** Select the appropriate agreement item number (e.g., AGR0001). If you are unsure which item number to use, please contact the Office of Procurement for assistance.
- **Unit Price:** Enter the unit price according to the quotation, excluding VAT. Consult with the Office of Procurement if guidance is needed.
- **Expected Start Date:** Specify the expected start date of the agreement.
- **Expected Expiry Date:** Specify the expected end date or expiry date of the agreement.
- **Currency:** Select the applicable currency based on the quotation or agreement terms.

1. Navigate to the **Purchase Requisition Header** and **click anywhere** within the header section. Then **click** the **Attachment icon** to upload and attach the required files.  

For more information on adding attachments, refer to the “[Add Attachments](https://it.ajman.ac.ae/docs/add-attachments-1)” article.  

![Image](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-HM7WQ4VO.png)

Important:

- This step is mandatory for this type of Purchase Requisition, and it is required to upload the following attachments in the header:  

**1. Trade License**  

**2. Power of Attorney (if the name of the signatory is not mentioned on the Trade License)**  

**3. VAT Certificate (for UAE suppliers)**  

**4. Signatory details: name, email, designation, and Emirates ID**  

**5. Supplier’s proposal (quotation)**

**Failure to attach the required files will prevent workflow submission** and will display an error message, as illustrated below. ![Image](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-XBJXP5KD.png)

1. Once all mandatory attachments are uploaded, click on “**Workflow**”, then “**Submit**.” ![Image](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-YZ0SF80P.png)
2. Type your name in the designated Comments box, then click "**Submit**" to finalize the requisition. ![Image](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-PE6D7UYF.png)

Approval Workflow Overview:

1. Agreement Submission:  

Submission of the agreement purchase requisition by the requester.
2. Dean or Office Manager Approval:  

Review and approval by the respective Dean or Office Manager.
3. Budget Approval:  

Verification of budget availability and approval by the Senior Manager, Budget and Planning, Office of Budget.
4. Procurement Approval: Review and approval by the Senior Procurement Manager, Office of Procurement.
5. Finance Approval  

Finance approval is based on the agreement amount threshold:  

≤ 100,000 → Approval by the Senior Director of Finance  

, > 100,000 → Approval by the Senior Manager, Finance
6. Legal Affairs Approval:  

Review and approval by the Legal Advisor to the Chancellor
7. Final Assignment by Legal Affairs:  

Upon approval, Legal Affairs assigns the agreement to one of the following members based on the nature of the agreement:

- Vice-Chancellor for Institutional Planning and Effectiveness – Office of the VC for Institutional Planning and Effectiveness
- Vice-Chancellor for Financial and Administrative Affairs – Office of the VC for Financial and Administrative Affairs
- Office Manager - Office of Vice-Chancellor for Communication & Community Affairs
- Senior Officer, Academic Affairs – Office of the Vice Chancellor for Academic Affairs
- Senior Administrative Officer – Office of the Chancellor