---
title: "Create Software/Application Purchase Requisitions"
slug: "create-softwareapplication-requisitions"
updated: 2025-10-31T06:16:15Z
published: 2025-10-31T06:16:15Z
canonical: "it.ajman.ac.ae/create-softwareapplication-requisitions"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://it.ajman.ac.ae/llms.txt
> Use this file to discover all available pages before exploring further.

# Create Software/Application Purchase Requisitions

You can create a purchase requisition for **Software or Application** by following the steps below:

1. **Initiate a new purchase requisition** by following the steps in the ”[Create Purchase Requisitions](https://it.ajman.ac.ae/docs/create-purchase-requisitions-1)” article.
2. Once you click “**New**”, the page below will be displayed. Fill in the required details:

- **Name:** Enter the name of the new purchase requisition (PR).
- **Department:** Select the name of your Office or College.
- **Purpose:** Choose “for Department.”
- **Requisition Type**: Select Software/Application.

1. Once all details are entered, click **OK**. ![image.png](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-36P41B9W.png)
2. **Navigate** to the Purchase requisition Line section and click “**Add Line**.” This will create a blank row in the grid where you can enter the details for the new requisition line. ![image.png](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-K23DEF47.png)
3. **Fill in** all necessary information for the requisition, then click “**Save**” once all required fields are completed. ![image.png](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-56VHSOKY.png)

- **Item Number:** Select the appropriate item number. If you are unsure which item number to use, please contact the Office of Procurement for assistance.
- **Unit Price:** Enter the unit price of the software according to the quotation, excluding VAT. Consult with the Procurement Office if guidance is needed.
- **Software License Type:** Specify whether the license is New, Replacement, or Renewal:
  - **New:** A first-time purchase of the software.
  - **Replacement:** Replacing existing software with a different version or product.
  - **Renewal:** Extending the validity of an existing license or subscription.
- **Software Purpose:** Indicate the intended use of the software by selecting one of the following options:
  - **Academic/Research:** Software intended for use by faculty members, researchers, or students for academic or research purposes.
  - **College/Office Operations:** Software required for administrative, operational, or departmental processes.
- **Software Location:** Identify where the software will be installed or used:
  - **Individual Users:** Installed on specific user devices.
  - **Lab Devices:** Installed on shared lab computers.

1. Navigate to “**Inventory Dimensions**” under Line Details. Select “**AJMAN**” from the Site drop-down menu, then click “**Save**.” ![image.png](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-61O7EGD4.png)
2. Navigate to the **Purchase Requisition Header** and **click anywhere** within the header section. Then, **click** the **Attachment icon** to upload and attach the required files. For more information on adding attachments, refer to the “[Add Attachments](https://it.ajman.ac.ae/docs/add-attachments-1)” article. ![image.png](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-D915J2ZW.png)

          Important:

          

This step is mandatory for this type of Purchase Requisition, and it is required to upload the following two attachments at the header: **1. Quotation or offer. 2. Brief description of the software/application.**

Failure to attach both files will prevent workflow submission and display an error message, as illustrated below. ![image.png](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-KJA0JK51.png)

1. Click on “**Workflow**”, then “**Submit**.” ![image.png](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-W3RP5SMH.png)
2. Type your name in the designated Comment box, then click **Submit** to finalize the requisition. ![image.png](https://cdn.document360.io/7a3c00d9-daf1-4451-a1a0-1e6ab8f34fa6/Images/Documentation/image-PB6Y8KBN.png)

          Note:

          

- The requisition will go through an approval workflow. It will be sent to the appropriate approvers based on predefined rules and permissions.
- The requester has the option to modify the requisition after submission by selecting the “Recall” button in the Workflow tab.
- Note: Recalls are only permitted when the status is “In Review.”